HoneywellConfidential-©2018byHoneywellInternationalInc.Allrightsreserved.1.APPLICABILITYHSEDocumentandRecordManagement1.1ThisstandardisapplicabletoallHoneywellorganizationsandmajorityownedsubsidiariesworldwide.2.OVERVIEW2.1OrganizationsutilizeHSEPSdocumentssuchasprocedures,workinstructions,checklistsandtrainingtoolstoensureallthoseaffectedbytheHSEPSManagementSystemareawareoftheirrolesandresponsibilities,maintainasafeworkenvironmentandcomplywithHoneywellandregulatorypolicyandstandards.AsaHSEPSManagementSystemdevelopsandiscontinuouslyimproved,existingHSEPSdocumentsareoftenmodifiedornewdocumentscreated.Itiscriticalthataprocessisimplementedthatensuresonlycurrentdocumentsareusedandobsoletedocumentsareremoved.HSEPSrecordsareimportanttotheManagementSysteminthattheyprovideevidenceofpastperformanceandalloworganizationstodemonstratecompliancetoapplicablerequirementssuchasregulations,Honeywellstandardsandtheorganization’sspecificprocedures.ItisimportanttorecognizethattheprimarypurposeofanHSEPSManagementSystemisHSEPSperformanceandnottheproductionandmaintenanceofdocuments.TheDocumentManagementProgramshouldbesimpleandeffectivebutnotthefocusoftheManagementSystem.CompliancewiththisstandardwillassisttheorganizationtoeffectivelymanageitsHSEPSdocuments,ensuretherightinformationisavailabletothosewhoneedit,andmaintaincriticalHSErecord(s).ManagementofHSEPSdocumentsandrecordsthroughanexistingandeffectivequalitysystem(e.g.ISO9000)maybeusedtocomplywiththisstandard.3.DEFINITIONS3.1Definitionsforunderlinedtextarefoundattheendofthisdocument.4.REQUIREMENTS4.1TheorganizationshallestablishandimplementadocumentandrecordsmanagementprocessforthemanagementofHSEPSdocumentsandHSEPSrecords.Asaminimumtheprocessshallincludethefollowingelements:4.1.1RequirementsforHSEPSDocuments:4.1.1.1AmethodtoidentifycurrentversionsofHSEdocumentsandensuretheyarereadilyavailableandcanbeeasilylocatedbytheaffectedorganizationsandindividuals4.1.1.2AmethodforHSEPSdocumentreview,includingthefollowingelementsataminimum:4.1.1.2.1Identificationofdocumentsthatmustbeperiodicallyreviewedandupdated4.1.1.2.2Guidanceonthepurposeandprocessforreview(e.g.toensurethattheintendedresultsareconsistentlyachieved,affectedoperationsandHoneywellConfidential-©2018byHoneywellInternationalInc.Allrightsreserved.individualsareproperlyusingthedocuments,thedocumentsarestillappropriateforcurrentoperationsandrisks,etc.)4.1.1.2.3Scheduleorfrequencyofdocumentreview4.1.1.2.4Amethodtotrackreviewdatestoensuredocumentsarereviewed,revisedasnecessaryandre-authorizedinaccordancewithscheduleidentifiedin4.1.1.2(4.1.1.2.3)4.1.1.2.5Designationofindividualsresponsibleandauthorizedtoreview,reviseandapproveHSEdocuments4.1.1.3AmethodtoensureobsoleteHSEPSdocumentsarenotused4.1.2RecordsidentificationrequirementsincludingthefollowingdocumentationonallHSEPSrecords:4.1.2.1Ownership4.1.2.2Descriptionofrecordcontents4.1.3Storagerequirementstoensurerecordsarestoredandmaintainedinsuchawaythattheyarereadilyretrievableandprotectedagainstdamage,deteriorationorloss4.1.4RequirementsforcompliancewiththeHoneywellRecordsRetentionPolicyandassociatedRecordsRetentionSchedules4.1.5Requirementsfortheproperidentification,markinganddestructionofsensitiveand/orconfidentialHSEPSrecordsincompliancewithHoneywellPolicy405ConfidentialInformationSecurityProgram.5.RELATEDDOCUMENTS5.1Nonedefinednow.DefinitionsHSEPSDocumentsHSEPSrelateddocuments,eitherelectronicorpaper(e.g.procedures,workinstructions,checklists,trainingtools,etc.)developedandimplementedtoprovideHSEPSdirection,guidanceandrequirementsandensureorganizationsoperateinasafemannerandincompliancewithHoneywellandregulatorystandards.HSEPSRecordsHSEPSrelatedrecords,eitherelectronicoronpaperthatdemonstratetheperformanceoftheHSEPSManagementSystem(e.g.trainingrecords,inspectionreports,MSDS,riskassessmentandselfassessmentresults,correctiveaction,trendanalysis,auditreports,incidentinvestigationresults,obsoletedocuments,etc.)
